Rules & regulations

 

I. ORGANISERS
1. The organizer of the Gran Fondo Kids is the company SE Group sp. z o.o. with its registered seat in Warsaw,  ul. Czapli 31a (street), 02-781 Warszawa (postal code).
2. The event is held in cooperation with Gdynia Sport Centre (Gdyńskie Centrum Sportu).

II. GOALS AND OBJECTIVES OF THE RUN
1. Promotion of riding a bike.
2. Promotion of Gdynia in Poland and abroad.
3. Promotion of physical activity among residents of Gdynia and the surrounding area.
4. Fostering development of civic society based on the idea of volunteering.

III. DATE AND VENUE
1. The  race will take place on 02/06/2019 in Gdynia. 
2. Event schedule:

  • 08:30 - distance 3200 m
  • 09:00 - distance 2400 m
  • 09:15 - distance 1600 m
  • 09:30 - distance 800 m

3. The race office will take place on Kosciuszki Square.
4. The detailed route will be available here.
5. Time measurement – electronic chip time measurement. Each participant is required to return the chip.

IV. PARTICIPATION RULES 
1. Anyone who is aged between 5 and 12 (born in 2007-2014) may take part in the Gran Fondo Kids.

Age categories:

  • W5/M5 (5-6 y.) - 800 m (1 lap)
  • W7/M7 (7-8 y.) - 1600 m (2 laps)
  • W9/M9 (9-10 y.) - 2400 m (3 laps)
  • W11/M11 (11-12 y.) - 3200 m (4 laps)

* Membership in the age category by the year of birth.
2. Every participant of the race must be verified at the Race Office. 
3. The condition for admission to the race is the parent's/ guardian's signature on the statement form available in the Race Office. It is possible to present a collective statement by the school or sports club. 
4. It is the parents/ legal guardians who are legally responsible for the participants taking part in the race. The submission to the Organizer of a duly completed application form and fee payment means that the parent/ legal guardian has considered and evaluated the nature, scope and the extent of the race participation risks, including the risk of accidents, the risk of physical injuries and bodily harm (including death) as well as pecuniary damages and voluntarily decided to take that risk. 
5. The Race Office will be opened on June, 1st from 12:00-19:00 in Kosciuszki Square.
6. All participants of the race are required to comply with the instructions of those responsible for security, maintenance and support services acting on behalf of the Organizer.
7. The decisions taken by the medical care staff regarding the pursuit of the race are final and irrevocable.
8. Participation in the race and the rights and responsibilities associated with it, including the rights to claim the prize can not be transferred to any other person. The organizer reserves the right to disqualify any participant at any stage in case of breach of Regulations.
9. The costs of the entry fee, accommodation, commuting and catering, are covered by the Participants.
10. The Organizer provides participants with accident insurance.

V. APPLICATION FORM AND ENTRY FEE 
1. On-line applications  will be accepted until 26/05/2019 through the application form available on the website: slotmarket.pl. After this date, if the limit of places allows it, the application will only be available at The Race Office on 01/06/2019.
2. Application is considered valid only if a properly completed application form is delivered and the entry fee is paid.
3. The limit of participants in the Gran Fondo Kids is 200 people (50 for each categories). 
4. Registration fee depending on the date of payment is as follows:

  • 30 PLN - until 31.12.2018, 
  • 40 PLN - until  31.03.2019,
  • 50 PLN - until 26.05.2019,
  • 75 PLN - in the Race Office on 01/06/2019.

5.  The registration fee must be paid through the on-line transactional service. All data provided during payments are send through a secure encrypted site. 
6. The fee is to be paid during the registration process,  otherwise the registration will be cancelled.
7. When the registration is completed, you will get an email confirmation. Furthermore, relevant information will be available in your registration history in your personal account on www.SlotMarket.pl.
8. In order to receive the starting kit, participants should report along with the parent/ guardian or teacher, and should posses an identity document (school ID card or other) in order to verify the personal data and age.  
9. In return for the entry fee, each participant of the race receives:
- starting number with four safety pins, 
- medal at the finish line,
- t-shirt,
- gifts from sponsors and partners.
10. Kits that are not collected from the The Race Office during its opening hours, are transferred to charity and will not be distributed or send at a later date.

VI. PRIZES
1. All participants who finish Gran Fondo Kids will receive a memorial medals at the finish line.
2. No more than 15 minutes before the beginning of the awards ceremony, the results of podium finishers in all classifications will be displayed.
3. The organizer reserves the right to conduct an additional classification and prizes.
4.Winners of places I - III of age groups (F5/M5, F7/M7, F9/M9, F11/M11) of the run receive cups.
5. In the case of absence at the awards ceremony, the prizes can be collected only at the Organizer's office in Warsaw until June, 30 2019. 

VII. COMPLAINT PROCEDURE
1. Complaints on matters relating to the Gran Fondo Kids, should be submitted to the Organiser in writing accompanied by due justification to the Organiser's address:  SE Group sp. z o.o., ul. Czapli 31A, 02-781 Warszawa, marked „Gran Fondo Kids - complaint”, within 7 (seven) days of the race date, in person or by registered mail (deadline verified by the date of the postal stamp). 
2. Any complaints sent after the deadline mentioned in subsection 1 of this article will not be processed
3. The Organiser will process the complaints concerning the Gran Fondo Kids within 30 (thirty) days of their receipt.
4. The decision of the Organiser with respect to the complaints concerning Gran Fondo Kids shall be final. 

VIII. PERSONAL DATA PROTECTION
1. The personal data administrator is SE Group Sp. z o.o.. ul. Zimowa 31a/28 05-515 Nowa, daneosobowe@sportevolution.pl.
2. Personal data of the participants of the Gran Fondo Kids will be processed for the purpose of organizing and conducting the run, selecting the winner and awarding, collection and settling of the awards and other activities related to the business activity of the Organiser and shall not be shared with other entities. 
3. For the purposes of chip timing and result sheet creation as well as sending one's bib number information and official time, personal data of the athlete (name, last name, year of birth, gender, city, email address, phone number) will be shared with Datasport, ul. Okrężna 22, 58-310 Szczawno Zdrój.
4. The participant has a right to access his/her data and correct them. Providing personal data and consent to their processing is optional, but necessary to achieve the said objectives. Failure of data or lack of consent to the processing prevents participation in Kids and youth runs. Please be advised that expressed consent may be revoked at any time.
5. Processing of participants data, in connection with participation in Kids and Youth runs, includes publication of name, surmane, year of birth, club participant with the name of the town in which he resides - in every way in which the project will be published.
6. All information concerning participants obtained by the Organiser and included in the registration form will be recorded in electronic way and in each case they will be used pursuant to in accordance with the applicable law.
7.The organizer reserves the right to carry out interviews with participants and to photograph and record participants for marketing and promotional purposes.
8. The organizer reserves the right to use, without compensation, all photographs, films, interviews, and voice recordings introducing the event participants. These materials may be used by the organizer in the form of CD-ROMs, DVDs, catalogues, internet sites, newspapers, and exhibition stands, as well for promotional-commercial purposes concerning the events run by the organizers.

IX. FINAL PROVISIONS
1. All participants of the Gran Fondo Kids are bound by the following Regulations.   
2. The use of any kind of narcotic, illegal substances, drugs improving athletic performance, as well as alcoholic products in the area of the event is prohibited.  The participants are prohibited from consuming such agents and substances both before and in the course of the run. Failure to abide by this rule may result in exclusion from the event. In case the participant is found to be in breach of the aforementioned prohibition, the Organiser reserves its right not to allow him or her to take part in the race or exclude him or her during the race. 
3. Each participant of the course is required to place the starting number from the back over the buttocks, failure to abide results in disqualification.
4. The organizer provides emergency medical care along the route and at the finish of the race.
5. The organizer is not responsible for property lost during the event.
6. The organizer reserves the right to cancel the event without giving reasons. The race will be held regardless of weather conditions. 
7. In matters not covered by these Regulations the Organizer decides.